Step-by-Step Process to File Annual Property Return Online

Every senior state and central government officer must make a statement called an Annual Property Return (APR). This regulation pertains to all civil services officers in the country. It is a declaration of all the immovable property (such as land, buildings, apartments etc.) owned, acquired, or inherited by the officer. It also includes details of properties held on lease or mortgage. Furthermore, it includes details of all the properties held by the officer in their own name or in the name of a family member or dependent.

It is a declaration form that must be filled out by all Class I and Class II government officers when they are first appointed to the service. After that, the officer must file the return at an interval of every twelve months.

Who needs to file Annual Property Return?

All state and central government civil services officers, are required to file Annual Property Returns. IAS, IFS, and IPS officers must file the Annual Property Return online. According to the Ministry of Legal Affairs, Government of India, all Class I and Class II officers of Group A and Group B services must file the APR or the Statement of Immovable Property Return. This complies with Rule 15(3) of the Central Civil Services (Conduct) Rules, 1955. This is now called Rule 18(1) of the CCS (Conduct) Rules, 1964. In some states, all state government employees are required to file the APR.

Why is filing the Annual Property Return important?

The Annual Property Return filing is one of the main ways the government ensures that the top rungs of the administrative machinery remain clean and corruption free. Declaring their immovable assets is a voluntary system of disclosure that senior government officers undertake to keep up with their vigilance and security clearances. Filing the Annual Property Return online ensures that democracy in the country remains transparent and that all government departments function objectively and impartially. It is a key system of checks and balances integral to the government's executive machinery.

What is included in the Annual Property Return?

An Annual Property Return typically contains the following information –

• The calendar year for which the return is being filed
• Details of the officer, including the name of the officer, designation, date of birth, ministry or department, CSL number and pay scale
• The district, sub-division, taluk, and village in which the property is located
• Name and details of the property, land, and buildings
• The cost of acquisition or construction and the year
• Current property value
• Name of the person who holds the property (such as property held by the officer in the name of a relative or dependent)
• How the property was acquired (purchase, lease, inheritance, gift etc.)
• Annual income from the property
• Any additional information

State and central government APR

Most state government civil services officers must file the Annual Property Return online through the state government website. Each state government department has its own website, which features a form that can be downloaded, filled in, scanned, and uploaded on an annual basis. Let us take a look at the step-by-step process to file these returns.

• Each officer can download the form from the respective state website. Also, central civil services officers from a particular state can also access the form from the designated website. For example, all Maharashtra civil services officers can download 

https://mahaias.maharashtra.gov.in/mahaias/forms/Annual%20Property%20Return%20Form.pdf. 

• The officer must register himself/herself on the state HR website or the website for personnel information such as this https://mahaias.maharashtra.gov.in/mahaias/
• After registration, the officer must now log into the site using the credentials. The Immovable Property Return or Annual Property Return option is usually available in the drop-down menu or prominently displayed in the dashboard. The filled-in return can be uploaded through this option.
• The property return must be filed every year, and all details must be mentioned on the form, irrespective of any change from the preceding year.

Conclusion 

The APR is a mechanism to hold senior government officials responsible for their conduct while in office. Every government employee needs to be clear about the APR regulations. In certain years, the state or central government may extend the deadline to fill in this return and submit this online. For example, in the year of the state elections, the Odisha state government extended the deadline for filing the APR.